Top 5 Software Every Transcriptionist Must Have

Updated: Dec 23, 2020

One of the best things about becoming a transcriptionist is that the career path is not only something that is a bit more welcoming to part-timers and those in-between jobs. There is also a huge potential for success by being able to pick up the right workload for the right price. Professional transcribers are also able to balance their work-life with their personal life due to their work being on a deadline basis instead of a daily scheduled basis.

Of course, this is also not always the case as some transcriptionist jobs require an actual schedule especially when paid hourly. Either way, the pay is not bad even for beginners in this field. Also, scaling up based on experience and strategic positioning is something not hard to do.

For both professional and beginner transcriptionists, aside from just skill, there has to be the right supplementing transcription software that helps make the job easier. These transcription tools can be used in order to speed up the process and get better quality results.

Before listing down the tools, let’s thoroughly break down the benefits of being a transcriber:

1. Is not too hard to get into

The good thing about becoming a transcriptionist is that the job itself is not too expensive requiring knowledge in this and that. Although there are a few transcription tools that might take a little getting used to, transcription software help simplify the otherwise complicated job.

2. Can be flexible

Doing a transcription job as part-time is very doable since this is more of freelance work than an actual part-time job. The flexibility of transcribing is that it allows you time and energy for other things as well. A good number of transcriptionists, not just beginners but also professionals, are actually part-timers who also have other things to do like another job or maybe studying.

3. The opportunities are great

The opportunities that go alongside becoming a transcriber are great and once you’ve found the perfect transcription tools and transcription software to help you simplify the work process, you’ll be able to gather more clients and work at a much faster rate, therefore, getting paid more.

In order to become a professional transcriber, it is important to nail down the right transcription tools and make use of these transcription software in order to both give better quality transcriptions as well as be able to do more transcriptions in general.

The 5 software that a transcriptionist must have:

  1. NCH Software

This transcription software is a must-have for bulk projects. Although some clients give minutes' worth of audio files, imagine receiving 10s of hours' worth of transcription material. This can definitely cause a problem for the transcriptionist.

Using this transcription tool allows the transcriptionist to break down the workload into several smaller pieces in order to both organize and avoid wasting time by getting lost and having to relisten to the material.

The other features also help slice the audio into several individual files when silence is detected to signify a stop. There are also a few other features that help automate this whole process.


This particular transcription software is a must-have as it automatically does most of the work for you so that what you can focus on is the final edges. is basically an AI transcription software that automatically transcribes audio/video instantly.

The beauty of this transcription tool is that it takes the huge load off of its users and allows them to focus directly on the finishing touches instead of having to go through the whole process.

The low-cost, easy-to-use software is an investment that can potentially double your income without having to compromise on the quality of work.

3. Express Scribe

This particular transcription tool has been tried and tested as one of the best tools for the actual transcription bulk. The popular design also allows the interface to be very understandable and is available for both Mac or PC for free.

Basically what the transcription software does is it allows the user to do transcription work and control everything even on the keyboard or, a more professional option, linking this to a foot pedal.

The easy-to-learn easy-to-use interface offers a ton of hotkey controls that could be used to allow the transcriptionist better efficiency and speed. The audio can also be slightly manipulated in order for it to match your typing speed.

4. InqScribe

This particular downloadable transcription tool makes the work much easier as everything can be done in a simple window. Of course, this really depends on the transcriber as to what would be the most comfortable way of transcribing.

For simple transcriptions, Inqscribe allows the transcriber to do all of them in a single platform making the work much easier and straightforward.

5. Winzip

Although this last transcription tool might seem not that important, this will be extremely valuable especially when handling 10s of hours worth of transcription projects. Winzip makes both the receiving and the sending end much easier for the transcriber as well as the client.

This simple transcription tool helps send files back and forth much faster and without taking up too much space. This is especially important when a certain transcriber has been in the profession for quite a while and has 100s of gigabytes of transcription materials already stored on the computer.

The most logical way to incorporate the said tools above is to start with the NCH software to chop up the bulk of the workload into bits and pieces and take the first piece and run it through in order for the chunk of the workload to be dealt with.

This technique allows you to finalize everything while both the NCH software and are still working on providing you one file after another. Finalize your output with the transcription tool Express Scribe or the transcription software Inqscribe. It’s also important to use Winzip for sending files or receiving files from your client.

Follow our blog for more useful tips and guidelines to become a professional transcriptionist.

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