Transcription is not only limited to corporate or data-heavy fields like medical transcription, legal transcription, and others. In fact, transcription can be used to improve the overall quality of most things that otherwise would be very dull in nature. Transcription in general is the act of doing not just a simple transition from audio into text but rather making pieces of information more digestible.
While hearing something is a very good way to digest new information, this might not always be as appealing or even enough for someone to properly digest the data. When more senses are engaged, room for a more immersive experience is provided. This is why real-life experiences where the audience gets to see, feel, hear, smell, and maybe even taste certain experiences tend to retain more in their memory.
When it comes to an important conference or meeting, it is very important that the audience digests the information that is shared. Transcribing a speech will allow not just to provide an auditory recording of the speech but also a visual guideline of what is being said. Also, it is easier to review certain points that are written or spelled out instead of having to find them manually on the speech that needs transcription.
To transcribe a conference, speech, or meeting is to provide the audience or the recipient of this particular recording more ways to understand the information presented.
Benefits of transcribing a conference or meeting
1. Inform the absent
Sadly, despite all odds, there might be those that were still not able to attend the meeting, conference, or speech. This is very common for big gatherings as everyone falls victim to potential circumstances that could stop them from attending. Basically, there’s just no way around this.
Getting a transcription of the conference, the meeting, and the speech will help those who were absent to stay informed by providing a thorough layout of what took place. This is very important when it comes to certain meetings which content heavily sway a huge decision to be made like a public hearing, a board meeting, and a number of others.
2. Additional focus
The provision of transcription to audio or video could help the audience better focus on what is being said and digest the information more fluidly. Providing both an audio and visual representation of the information that is to be used not only gives the audience more options to digest the information but also reduces the chances of them losing track of what exactly is happening.
Having a transcript that can easily be shared with others can help them focus. To transcribe a conference, a meeting, a speech, or etc. is to provide more options for those that won’t have access to the audio file and the video file. Even for those present at the event, having a transcription of the convention, meeting, or speech is something that would benefit the audience greatly as they walk away with something.
3. Additional publicity
Having a transcription of the conference, meeting, or just speech available at all times provides additional options for PR work. Handing out the audio clip or video files could be a bit too much to just ship out over and for them to digest. Having a transcription ready at hand, however, would provide a very handy way to share the material.
To transcribe the conference, meeting, seminar, or speech is to make it more accessible for journalists, reporters, media agencies, and etc. This is a win-win situation since they will have a ready to blast written text of the whole material. In order to transcribe the material fast, using a transcription tool could be the best option as it not only provides really fast results, it also gives an easy to edit platform for the final text.
4. Easy translation
While live transcription might be a bit too much to do for most people at the moment, a transcriptionist could opt to use a transcription tool in order to come up with an easy transcription of the overall work needed to be done with only a little of the rough edges that need fixing. The transcription tool would not only provide fast results, but it would also notify its user regarding the level of accuracy of the transcription.
Another use for transcription is for translation. While there might be other people that need to understand the given recording who can’t understand English, translating from the recording to another language is more easily done with a text available as to from the audio or visual file directly.
5. Additional subtitles
When it comes to visual recordings, transcription provides the option for the audience to read while watching and listening to the recording. This is a very effective way of getting them engaged especially if the speech is hard to understand or could be clouded due to faulty audio.
When it comes to the lack of good audio, this problem can be fixed through the use of transcriptions. However, getting good transcription is hard without the use of a transcription tool that utilizes timestamps. Timestamps show where a certain word is linked to the particular audio segment.
Using a transcription tool with timestamps is a great way to come up with a clear way of editing the transcription and extracting the necessary parts within that transcription. Since not everyone might need the full transcription, let's say that in giving quotes to journalists and other professionals, extracting the essential is very important.
This is hard to do with a recording file that might be three hours long. This long bulky audio can be broken down into bits and pieces with the use of the right transcription tool.
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